Administrator, Human Resources

Lloydminster, AB, Canada
Full Time
Chief of Staff
Mid Level
Position Posting
Administrator, Human Resources
(1 Position Available)
Term of Employment:Full-Time, Term (Approximately 12 months)

Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave.
Rate of Pay:Out-of-Scope, Band 1
Current Location:Second Floor, RCMP Detachment (5106-44 Street)
Position Summary:
Reporting to the Manager, Human Resources, the Administrator, Human Resources is responsible for providing administrative support to the Human Resources department for functions related to: recruitment, onboarding, documentation, data management and data entry. 

Administration
  • Completes administrative functions such as: data entry, copying, scanning and filing; maintains necessary enclosures in employee personnel files.
  • Files all new hire packages; ensures all related enclosures are collected and maintained.
  • Completes new hire checklists, end of service checklists and position change checklists.
  • Maintains, updates and books required staff into orientation.
  • Completes required purchase orders.
  • Takes incoming calls, greet residents, respond to emails from the public, and directs staff and candidates to the appropriate personnel.
  • Prepare benefit invoices for payment.
  • Draft confirmation of employment documents and other employment documentation.
  • Complete various benefit administrative functions.  
  • Assists with maintenance and input of appropriate information in the HR database.
  • Maintains probation, and reversion tracking of staff; communicates deadlines to ensure managers meet with employees within their three-month review period.
  • Maintains tracking of all employee performance documentation including annual reviews for in and out-of-scope staff.
  • Takes minutes during meetings.
  • Responsible for ensuring files are disposed of in compliance with the City’s file retention bylaw.
  • Responsible for opening and closing process of the entrance to Employee Relations.

Recruitment Support
  • Posts new job postings to the City’s website and required recruitment websites; create the applicants onboarding file and forward to HR Generalist. 
  • Reviews and distributes all incoming applications for shortlisting.
  • Coordinates and schedules interviews with selected candidates.
  • Assist with obtaining reference checks on applicants.
  • Assists with the preparation of offer letters, employment agreements and related enclosures; forwards necessary documentation to the required HR Generalist for review, distribution and signing.
  • Supports major recruitment campaigns including: booking the training room, prepares all required documentation and supplies required for orientation.
Other
  • Assists with major HR projects including compiling related research.
  • Provides exceptional customer service to employees and visitors.
  • Completes required surveys; updates HR websites and procedures.
  • Maintain and update staff announcements and the City organizational chart; forward to communications for posting. 
  • Provides administrative support to staff during periods of absences.
  • Maintains supply orders and restocks required office materials.
  • Complete surveys when required.
  • Other related duties as required.
Qualifications:
  • Completion of a one year post-secondary certificate in: Human Resources and Labour Relations, Business Administration or a related discipline from a recognized institution.
  • Minimum of one year progressive work experience in an administrative or human resources environment.
  • Strong computer skills including areas in Microsoft Suite is essential.
  • Ability to maintain a high degree of ethics, discretion and confidentiality.
  • Strong organizational, verbal and written communication skills.
  • Ability to manage a high-volume, fast paced workload.
  • Ability to work independently and accurately, with a strong attention to detail.
  • Self-motivated and well organized, with an ability to prioritize workflows and meet deadlines.
  • Shows a team player attitude, creates a working environment conducive to team achievement, productivity and competence with colleagues and management.
  • Excellent interpersonal skills that contribute to working effectively in a diverse working environment.
  • A valid Class 5 Driver’s License registered in Alberta or Saskatchewan with an acceptable Driver’s Abstract is required.  This position may be required to operate a personal or municipal vehicle for business purposes.
Pre-Employment Requirements:
  • Satisfactory Criminal Record Check.
  • Successful applicant must provide proof of qualifications.
  • Applicants with international education will be required to include an Academic Credential Assessment with application.
Schedule:
 		This position is office based, normal working hours are between 8:00 a.m.-5:00 p.m. with the occasional requirement to work outside these standard hours.
Closing Date:January 28, 2025
Posting Type:Internal & External
Application Information:The City of Lloydminster is an equal opportunity employer. If you have questions or require further information on this position, please feel free to contact us. All applications must be sent to the Employee Relations team and received by the closing date.
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